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Admission & Enrolment

  1. Admission Standards
    1. Documentary Requirements. Entering Freshmen students are required to submit the following:
      1. Form 138 (High School Report Card) and Form 137-A
      2. Certificate of Good Moral Character from the last school attended
      3. 2” x 2” ID picture with white background
      4. PSA Birth Certificate
    2. Transferees may be admitted upon the presentation of the following credentials:
      1. Honorable Dismissal from last school attended
      2. Certificate of Good Moral Character from school last attended
      3. Official Transcript of Records. If not available initially, a list of all subjects taken with grades from a) school terms attended, but the enrollee is considered as temporarily enrolled. The Official Transcript of Records must be submitted two (2) weeks from the start of classes for the student to be considered permanently enrolled.
        1. 2” x 2” ID picture with white background
        2. PSA Birth Certificate
    3. Cross Enrollees Permission to cross enroll is issued by the Registrar upon the recommendation of the Dean concerned and may be granted only if the applicant is graduating during the semester and if the subject is not offered in Aldersgate College or cannot be taken by the student due to conflict of subjects/schedule.

      Only six (6) units can be enrolled during the regular terms and three (3) units during the midyear term.
  2. Registration Procedure
    1. Enrolment Area – CSS BUILDING
      1. Proceed to your respective college enrolment area at CSS building, seek for your adviser and secure enrolment form.
      2. (Fresmen/Transferees-CSS Room 1, SMS – Table 1, CEIT-Table 2, SBMA – Table 3, CASE – Table 4, BSCRIM-Table 5
    2. Enrolment Form Section
      1. Fill-up enrolment form and have it approved by the Dean/Adviser.
      2. Fill all blanks as indicated and copy the list of subjects to be taken.
    3. Encoding Section. Proceed to the Data Encoding Section at the Registrar’s Office and have your subjects encoded. (Window 1 and Window2)
    4. Payment/Validation Section. Proceed to Treasury, Window 1 for payment and final stamping.
    5. ID Section
      1. Proceed to the Library and present your validated Enrolment Schedule to get your library card.
      2. Proceed to the office of the athletic coordinator/printing room (Old High School Building) to get your Aldersgate Identification Card.
  3. Changing, Dropping and Adding of Subject and/or Course
    Students desiring to drop or change subjects must do so within two weeks from the first day of classes by notifying the Registrar and the Treasurer for adjustments.
    1. The foregoing rules apply whether or not the student has attended classes:
      1. Secure Subject Change – Add – Drop Slip from the Registrar’s Office.
      2. Accomplish form in triplicate copies
      3. Proceed to the Instructor/Adviser/Dean for approval.
      4. Go to the Treasurer’s Office for reassessment and payment.
      5. Submit copies to the Treasurer, Registrar, and Dean.
    2. The following are the rules in dropping subjects during classes:
      1. Show Registration Form and Secure Drop Slip from the Registrar’s Office in triplicate copies.
      2. Secure approval of Instructor/Deans by affixing signature in the drop slip.
      3. Submit copies to the Registrar, Treasurer and Dean.
      4. A subject that is dropped but is either not dropped officially or dropped after the deadline will be marked with a grade of 5.0 or failure.
  4. Re-admission
    1. Re-admission is made available to all students who have dropped out of school for personal reasons after complying with the academic requirements.
    2. Re-admission is also given to the students who have dropped out because of disciplinary reasons on a case to case basis provided that they will comply with the academic requirements and rules/regulations of the school.
  5. Repetition of Courses. A student may repeat as often as desired, for a higher grade, a previously taken course subject to the following provisions:
    1. The course must have been taken on campus.
    2. The grade received each time taken must have been computed in the semester grade point average.
    3. The higher or highest-grade report will show hours credit each time passed, but the total hours toward a degree will be equal only to the semester hours credited for the course.
    4. For the course previously passed P/F (passed/failed), the grade received in the subsequent registration for a regular grade is the higher grade.
    5. Each grade received remains permanent on record and a notation is made thereon that the course has been repeated.
  6. Faculty Advisers for Students Each student is assigned a Faculty Advisor to advise and assist him with the procedures for registration, course selection, and academic requirements.
  7. Additional Policies for Freshmen Students All first-year college students are required to take the Entrance and English Proficiency Examination. Those who fail the examination and those who fail to take the examination are required to take English Plus. Top ten students from among those who attain a rating of 80 % and above in the examination shall be given a 100% tuition fee discount for the ensuing semester.

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DR. DON PRASAD
Vice President for International Education-ASIA

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